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The CAA Statutes

MEANINGS 


CAA:                   Confederation of African Athletics
MEMBER:           Affiliated National Athletics Federation
REGIONAL:          A Geographic Area
ASSOCIATION:     Regrouping of National Federations in a geographic zone
IAAF:                   International Association of Athletics Federations
IOC                       International Olympic Committee
SCSA:                  Supreme Council of Sport in Africa
ANOCA:               African National Olympic Committees Association 
ASCU:                 African Sports Confederations Union
WADA:                World anti Doping Agency

ARTICLE 1: TITLE


The Confederation of African Athletics (CAA) which was founded in 1973, in pursuance of the Rule 9 of the International Association of Athletics Federations (IAAF) is one of the six (6) continental associations.
CAA will hold a key role within IAAF for the development of Athletics in Africa.


ARTICLE 2: COMPOSITION


2.1    The CAA is composed of :
-    The African Athletics member federations  of the IAAF,
-    The Regional Associations as defined in rule 9 of the these statutes,
-    And the natural persons member of its Council.

2.2.    Any African national federation can be affiliated to the CAA, provided that it abides by the provisions of rules 3 and 4 of the IAAF constitution, forbidding any racial, religious or political discrimination.


ARTICLE 3: HEADQUATERS


3.1. The CAA has its central office in Dakar (Senegal) to administer the affairs of the CAA in accordance with the seat agreement signed with the Republic of Senegal that endows it with a diplomatic status.

3.2. However a representation of the CAA is opened in the country of residence of the President in order to allow him to fulfil appropriately his missions and to benefit from prerogatives and privileges related to his standing.

3.3. Only the congress can decide on the transfer of the headquarters.


ARTICLE 4: OBJECTS


The objects of the CAA are:

4.1. To act as the body   in charge of the development and promotion of athletics in Africa according to the IAAF instructions.

4.2. To maintain and develop a friendly and fair cooperation between all its members in the interest of African Athletics.

4.3. To be the governing body as far as any technical, administrative or financial matter of the African continent is concerned in conformity with the IAAF rules and with any particular agreement likely to be concluded for that purpose between CAA  and IAAF or any other sports organization.

4.4. To foster understanding, friendship and cooperation between its members and those of the other area associations with a view to promoting Athletics in Africa.

4.5. to promote and develop Athletics in Africa

4.5.1 By considering any proposals meant for improving IAAF rules and regulations.
4.5.2 By organising international meetings and working towards the forming of a continental team;
4.5.3 By coordinating the activities of its members and making sure that they are organised according to the IAAF rules.

4.6 To settle any disputes likely to arise between national member federations.

4.7 To work in cooperation with the All Africa Games organising committees for the organisation of the athletics events according to the IAAF technical provisions and in accordance with the powers conferred upon it.

4.8 To set up ad hoc commissions gathering its own members for the purpose of assisting national member federations.

4.9 To work out rules about the setting of African records and any other athletics records likely to be ratified by the congress.

4.10 To organise the African championships in all categories.

4.11 To draw up and coordinate a yearly calendar of competitions and international meetings.
ARTICLE 5: SUBSCRIPTIONS


5.1 The yearly subscription amounts to two hundred (200) US dollars for each member federation;

5.2 It will be deducted from the subsidy granted to national federations by IAAF.

ARTICLE 6: THE CONGRESS

   

6.1. General provisions

6.1.1.    The congress is the general assembly of national member federations. The CAA ordinary and extraordinary congresses gather the member federations’ delegates, the CAA council members, the African members of the IAAF Council and the honorary members of the CAA.

6.1.2.     An ordinary congress is held every two (2) years at the date and venue fixed by the previous congress. The CAA ordinary elective congress is held every four years in the same year as and at least four (4) months prior to the IAAF elective congress.

6.1.3.    The convening to the congress shall be sent to the secretariat of each member federation by the CAA general secretariat at least ninety (90) days prior to the date of the Congress.
 
6.1.4. All the documents related to the congress (reports, accounts, budgets, proposals etc.) shall be sent to the secretariat of each national member federation at least sixty (60) days prior to the congress.
 
6.1.5.    The CAA congress is chaired by the CAA President or if not, by one Vice president according to the rule of precedence.

6.1.6.    An extraordinary congress can be organised for the amendments of the statutes or the consideration of any urgent matter.

6.2. Agenda of the congress

6.2.1. The sessions of each ordinary congress will include the following items:
- Call roll of the delegates
- Verification of the quorum
- Orientation message of the President
- Examination and adoption of the minutes of the previous congress
- Activity report of the General Secretary
- Reports of the Presidents of the CAA regional associations
- Report of the General treasurer
- Report of the auditors
- Consideration of the draft  budget
- Proposals of the CAA Council
- Proposals of the national federations
- Calendar of the next year
- Date and venue of the next congress


6.2.2  No matter other than items appearing on the agenda shall be dealt with during the congress. However the Council shall have the power to add new urgent matters to the agenda;

6.3 Delegates to the congress

6.3.1    Each member federation will be entitled to send no more than three (3) delegates who should be citizens of the represented country and duly authorized by such country. Only one of them will be allowed to vote.

6.3.2    IAAF members and Council members may attend the congress but may not vote unless such a member represents his national  federation .

6.3.3    Honorary presidents, life honorary vice presidents and honorary members may attend the congress and speak but they may not vote.

6.4    Quorum 

6.4.1 The quorum exists if one third (1/3) of the CAA member federations is represented in the congress.
If such a quorum is not present, no business shall be dealt with.

6.4.2    If it is clear that no quorum is present, the president shall adjourn the Congress until either such a quorum is present or, if there is no real possibility of a quorum within a reasonable period, until the next congress or extraordinary congress which date will be decided hereunder.

6.5    Minutes of the Congress

6.5.1    The minutes of the congress shall be sent to the national member federations and to the council members by the CAA General Secretariat, within the two (2) months following the congress.
 
6.5.2     Any decision to amend the said minutes should be sent to the CAA General Secretariat within the sixty (60) days following their reception.

6.5.3 Any protest related to the minutes will be settled by the next CAA Congress

6.6  Organisation of the congress

6.6.1.    The national member federation appointed is responsible for the technical and administrative organisation of the congress (facilities, interpreters, hotels booking, equipments, local transportation, etc.)
 
6.6.2.     The national federation takes in charge the organisation expenses and the accommodation for one delegate.

6.6.3 Each member federation will be responsible for the accommodation and travel expenses of their additional delegates.

6.6.4 The organising federation may benefit from the support of the CAA.


ARTICLE 7: VOTE AND ELECTIONS


7.1.    Voting Rules

7.1.1 The right to vote
   
Each member will be entitled to one vote

7.1.2 All decisions making shall require a simple majority of the votes. Abstentions, blank ballot papers, and spoilt ballot papers should be deducted beforehand. 

7.1.3.    The amendment of the statutes requires a 2/3 majority which represent at least half the total votes of the CAA members.
 
7.1.4  In case of a tie, the president will have the casting vote.

7.1.5.    Voting members shall vote by show of hand unless 1/3 of them ask for a secret vote.
 
7.2. Proceeding for elections

7.2.1. The elections shall be held in the following order::   
o    Election of the President
o    election of the five( 5) vice presidents
o    election of the general treasurer
o    election of the individual Council members

7.2.2.    Co-option
Honorary members shall be co-opted by the congress

7.2.3 Appointment of an auditor
The congress shall appoint an auditor.

7.2.4     The candidatures for the different positions (enclosing  Curriculum Vitae), shall be sent by the member federations to the CAA secretariat in order to be distributed no later than three (3) months prior to the elections.

7.2.5     The secret vote will be adopted. The absolute majority (more than half the votes) is required for the first round. The relative majority will be required for the second round.

7.3 Scrutineers

Before the beginning of the votes, the congress shall appoint three scrutineers among the delegates to count the votes.

7.4 Are considered as spoil votes:
-    those bearing signs that allow one to identify their authors
-    those mentioning names of persons who did not apply for positions
-    Those bearing more or fewer names than they are vacancies.
 
7.5 Minutes and contesting
 
7.5.1. The chairman of the congress is compelled to declare the detailed results of each vote and to mention the number of votes.
The minutes of all the votes shall be signed and kept but ballot papers shall be destroyed as soon as the congress is over unless there is a contesting.
 
7.5.2. Any amendment to the minutes shall be made in writing and submitted to the president of the session before the end of the congress.


ARTICLE 8: THE CAA ADMINISTRATION


8.1.    The Council


The CAA Council is composed of
-    the president
-    the five( 5) Vice presidents including at least one woman
-    the general treasurer
-    the African IAAF council  members
-    the five(5) presidents of the regional associations
-    the athletes’ representative appointed by the council
-    the eight (8) individual members elected according to their athletics knowledge including at least two(2) women
 

8.1.1.    Not more than one elected council member may come from any one member federation.

8.1.2.     The general secretary is ex officio member of the Council. He is a high qualified executive from the country hosting the CAA headquarters, appointed and remunerated by the council, on proposal of the president.
He shall take part in the Council meetings but may not vote.

 
8.1.3.    The president and the general secretary are ex officio, member of all the CAA commissions.
 
8.1.4.    Any member of the IAAF council is ex officio member of the CAA  council and  the Board or Council of his /her national  federation

8.1.5.    Any member of the CAA Council is ex officio member of the Executive Board or council of his/ her national federation
 
8.1.6.    Any member of an IAAF Committee or commission is member ex officio of the corresponding committee or commission of the CAA   and his/her national federation.
 
8.1.7.    The CAA Council shall meet at least once a year and any time the president will consider it as necessary or at the request of 1/3 of the council members.
 
8.1.8.    Only the Council members are entitled to attend the sessions of the Council meetings.

8.1.9.     The Council will remain in office until the next Council is elected

8.1.10.    The president can ask one adviser or one or several members of a CAA commission to take part in the debates as consultant with no right to vote.

8.1.11.    The Council is elected for four (4) years on the occasion of the elective congress.
In case a council member is partially or permanently held up, he will be replaced in his position during the next congress.

8.2.    Powers and duties of the Council:

8.2.1    To oversee all the administrative, technical and financial matters of the CAA.
8.2.2    To ensure CAA good keeping with the IAAF authorities, to strengthen relations with the other IAAF continental associations, the SCSA, the ANOCA, and the ASCU.
8.2.3    To decide on the precedence of the Vice Presidents according to the principle of the highest vote.  The senior vice president deputises for the president in case he is absent or detained
8.2.4    To appoint the general secretary;
8.2.5    To set up commissions or working groups he considers as needed for the good running of the CAA.
8.2.6    To oversee and control the organisation of African competitions (African Championships, African Cup, All Africa Games, Pan African meetings, inter continental meetings, and the running of African Athletics Development Centres.
8.2.7    To prepare for the CAA Congress and to work out the African calendar.
8.2.8    To see to the implementation of the decisions of the Congress and the CAA Council. 
8.2.9     To ratify African records and to update such a record list.
8.2.10    To prepare the reports for the CAA congress;
8.2.11    To consider all proposals related to the CAA Congress.
8.2.12    To study the CAA financial report, accounts and budget.
8.2.13    To allocate to the member federations the organisation of African competitions (African championships, regional and zones championships) and to decide on the venues of the competitions of the CAA calendar. 
8.2.14    To take full responsibility concerning the CAA various activities and organisations.   

8.3.    Responsibilities of the President, the General Secretary and the General Treasurer

8.3.1.    The President
 
8.3.1.1 The president is the most important elected member of the Council.
His duties and responsibilities are the following:
 
8.3.1.2    To preside over all the congress meetings, the council meetings and the meeting of the Executive Board.

8.3.1.3    To represent the CAA in the IAAF Council as the area association representative. In case the president is elected to a higher position in IAAF, one of the vice presidents will be his representative according to the order of precedence. 

8.3.1.4    To represent CAA in all negotiations with SCSA, the ANOCA, and the ASCU and any other   organizations that contributes to the achievement of the CAA objectives.
 
8.3.1.5    To initiate and oversee the negotiations of all important agreements on behalf CAA in cooperation with the qualified commissions or any other qualified person. 

8.3.1.6    To set up all working groups or commissions he considers as needed for a good administration of the CAA.  

8.3.1.7    To oversee the CAA headquarters activities and to make any necessary arrangement for a good administration of the CAA.

8.3.1.8    To decide on the duties of the Vice presidents
8.3.1.9    To appoint for  competitions of which the calendar have been approved by the council:
- The organisation and technical delegates,
-  The judges of the call room
- A member of the CAA juridical commission
- And other officials if needed

8.3.10   To appoint the persons in charge of the administrative and technical management of the African teams.

8.3.1.11  The president is the only one who shall authorize the CAA expenditures.

8.3.1.12 The president shall evaluate the general secretary achievements and make a yearly   report to the council.

8.3.1.13 The president is ex officio member of the executive board of each regional association   

8.4  The General Secretary  

8.4.1    The general secretary is responsible for the administration of the CAA. To that end, under the supervision of the president, he oversees to the implementation of all the decisions taken by the congress, the council and the President.

8.4.2    He is responsible for the hiring of the CAA secretariat staff after approval of the president and for the management of the human, material and financial resources of the CAA.

He sees to the implementation of the CAA calendar activities.

8.4.3    He can have the power of attorney from the President

8.4.4     He makes a report at the CAA and congress meetings.

8.4.5    He prepares all the documents and files to be submitted to the council and congress decision and oversee the publishing of the information magazine as well as the update of the CAA website.
8.4.6    He works out the CAA draft budget in cooperation with the General Treasurer.
 
8.5 The General Treasurer

8.5.1    The general treasurer is elected by the CAA congress. He shall be responsible for the CAA assets. As such, he is the only one who is empowered to do all the CAA financial transactions.

8.5.2    For any CAA transaction or financial agreement the signatures of the president and the general secretary shall be valid. The join signatures of these two persons shall bind all the CAA members.

8.5.3     However, the president can authorize, if required, the signature of the General Secretary. This power of attorney shall determine with precision the limits to the powers conferred to the General Secretary.

8.5.4     A financial regulation will be submitted for approval to the council in order to fix  the details of bank transactions or other CAA  financial matters 

8.5.5    The General Treasurer makes a report to the Council and congress about the management of the CAA movable and immovable assets.

8.5.6    The financial year starts on January 1st and ends on December 31st.

8.6 The Executive Board     

8.6.1    The AAC executive board is composed of:
- The President
- The five Vice presidents
- The Secretary General
- The general Treasurer
8.6.2 The members of the Executive board meet on the initiative of the president between the sessions of the Council. He can open the meeting to all the members referred to, at 8.1 or limit the number of participants to the president, the general secretary and the general treasurer.
8.6.3    If needed, the executive board shall take any useful decisions as regards the urgent cases which cannot be cancelled until the next council meeting.
The decisions taken by the Executive board shall be ratified during the meeting of the Council.
 
8.7 Relations with the IAAF

The relations with the IAAF Council will be ensured by the CAA President.
In case the position of the president becomes vacant, through resignation or otherwise he shall be replaced by the senior vice president until the IAAF next congress.
     
8.8    Commissions and advisers
 
The CAA president can set up provisional commissions, appoint advisers or sign draft agreements with consultants or specialized agencies.

Special rules and regulations shall be drawn up to determine the rights and duties of each commission or adviser.
 
8.9     Official languages

The CAA official languages shall be English and French.
The statutes, rules and regulations, minutes, reports and other communications shall be written in English and in French.
 In case of any difference of interpretation between the provisions written in French and English, the text in French will prevail.
ARTICLE 9 Regional Associations


9.1 The CAA national member federations are regrouped in  regional associations, according to the partition  of Africa into natural regions:
 
-    North Africa
-    West Africa
-    Central Africa
-    South Africa
-    East Africa

9.2    Each Regional Association will draw up its own statutes and rules and regulations that will be applicable only within its own geographical borders and shall not be contrary to the CAA present statutes.
In case of dispute, the CAA statutes, rules and regulations will be the authentic one.


9.3    The statutes of the regions shall include the following items :
- The holding of a general assembly of their members at least once every two years
- The election of an executive board and a president for a period of four years.
- A board responsible for the administration of the regional association
- The regional association will be represented in the CAA Council by its president.


ARTICLE 10: PRINCIPLES OF THE AFRICAN CALENDAR


10.1.:    Every year, the CAA council and the CAA member federations shall draw up a rational calendar of the competitions approved as well by the CAA as by the regions and the national federations.  .

10.2:    Each National federation can choose the appropriate dates for its own activities.
However, once the African calendar is approved by the CAA council, no addition likely to compete with an event regularly planned will be allowed.
 
Only the CAA Council will be entitled to allow for adding or amending dates, if there is a justification for that.

10.3:    The national federations shall undertake to refrain, at the mere request of the CAA General Secretariat, from entering their athletes in international competitions in Africa which had not been officially planned in the African calendar.

Disregard for this provision may lead: 
 
- If it emanates from the member federation: to the suspension of the member federation from all CAA and  IAAF activities for three (03) years as from the  notification  of the aforesaid decision by the General Secretariat; 
 
- If coming from the athlete:  to the suspension of the athlete from  all CAA and her/his  federation activities for a period of two (02) years as from  the notification of the aforesaid decision by the General Secretariat; 
 
- If coming from the member federation and the athlete: to the suspension of the member federation  and the athlete from  all  CAA and IAAF activities for a period of two (02) years as from  the notification of the aforesaid decision by the General Secretariat 
  
10.4.    The national federations are under obligation to enter their top athletes in major competitions of the African calendar in order to support the promotion of athletics competitions in the continent. These major competitions are:
-    the African Athletics championships
-    the All Africa Games
-    the pan African meetings
-    Intercontinental meetings in which the African team takes part.
ARTICLE 11:FINAL PROVISIONS


11.1.: Amendments to the statutes

11.1.1.:    Amendment to the statutes may be made only at a congress. Only the congress is entitled to make amendments to the statutes.

11.1.2. :    Unless it comes from the  CAA Council, any proposal to amend the statutes must  be submitted  to the General secretary by a member federation, the board or the general assembly of a regional association at least six(6) months prior to the AAC congress at which it is to be considered.

All proposals as well as recommendations of the Council related to such proposals shall be sent to the member federations by the general secretary at least three (3) months prior to the congress.

11.1.3.: To be accepted, any proposal to amend the statutes must obtain the qualified majority. A proposal to amend the statutes can be withdrawn at any time by its author.
   
Any particular provisions, amendments or changes of these statutes will be in force from their approval by the congress unless otherwise a special date is specified.

11.2.:    Disputes
All disputes arising and related to these statutes must be settled according to the rule 15 of the IAAF constitution.

11.3:    Suspensions and other sanctions
Suspensions and sanctions to be applied to CAA members are inspired by the provisions of the rule 14 of the IAAF constitution

11.4:     Dissolution
The CAA may be dissolved:
By a special majority of an extraordinary congress of the CAA convened for the purpose. In the case of dissolution, the congress shall appoint one or more liquidators who shall discharge all debts. The remaining assets if any will be donated to a suitable body for the development of athletics.

11.5.:     Special provisions
Any case which has not been provided for in these statutes will be settled in first instance by the CAA Council and at last resort by the CAA Congress.

11.6 Adoption and date of enforcement
These statutes come in force as from their adoption.




Adopted on 28 April 2007
The Congress